MTACA Constitution & By-laws

MUSIC TEACHERS ASSOCIATION OF CENTRAL ARKANSAS

Professionals Dedicated to Quality Music Education

PURPOSE

MUSIC TEACHERS ASSOCIATION OF CENTRAL ARKANSAS, affiliated with the Arkansas State Music Teachers Association and the Music Teachers National Association, is a professional organization of music teachers dedicated to promoting and advancing excellence in music education.

MTACA CONSTITUTION AND BY-LAWS

CONSTITUTION

Revised: November 1996; July 2007; August 2009; August 2014; July 2016; May 2021

ARTICLE I. NAME

The name of this organization shall be Music Teachers Association of Central Arkansas (MTACA), affiliated with Arkansas State Music Teachers Association (ASMTA) and Music Teachers National Association, Inc. (MTNA), Cincinnati, Ohio, a Code Section 501(c)(3) organization.

ARTICLE II. PURPOSE

SECTION 1. This organization is organized exclusively for charitable and educational purposes and provides programs that encourage and support teaching, performance, and scholarly research, as well as promoting the professional growth and development of its members. This includes the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

SECTION 2. No part of the net earnings of the organization shall be distributable to its members, trustees, officers, or other private persons, except to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth. No part of the activities of the organization shall attempt to influence any legislation or political agenda.

SECTION 3. The organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

SECTION 4. In the event of the dissolution of this organization, any funds remaining in the treasury after the payment of any outstanding debts shall be contributed to Music Teachers National Association or another 501(c)(3) organization.

ARTICLE III. MEMBERSHIP

SECTION 1. Membership in MTACA shall consist of individuals who have paid dues to MTACA, ASMTA and MTNA. Their status may be Active, Senior or Retired and are thus eligible to vote and hold office.

SECTION 2. Membership dues shall be approved by the Board of Directors and approved by the membership of MTACA.

SECTION 3. Honorary Life Membership may be conferred upon Individuals who have given distinguished service to MTACA or to the art of music. Upon petition of an active member, honorary life membership may be conferred by either the Board of Directors or the general membership by a vote of two-thirds of members present. Honorary life members qualifying for active membership by paying national and state dues shall have the right to vote or hold office on all levels, with local dues being paid by MTACA. Honorary life members who do not pay national and state dues shall not have the right to vote or hold office at any level, and thusly shall be considered local Honorary life members only.

ARTICLE IV. OFFICERS AND ELECTIONS

SECTION 1. The elected officers of the MTACA shall be President,Vice-President, Secretary, Treasurer, Webmaster, and Parliamentarian.

SECTION 2. The Immediate Past President shall serve as the Parliamentarian and Chairperson of the nominating committee.

SECTION 3. Officers shall be elected bi-annually and shall serve two-year terms subject to re-election.

ARTICLE V. COMMITTEE CHAIRPERSONS

The President shall appoint Committee Chairpersons to head activities sponsored by MTACA.

ARTICLE VI. EXECUTIVE COMMITTEE

SECTION 1. The Executive Board shall be composed of the elected Officers, with three members constituting a quorum.

SECTION 2. The Board of Directors shall be composed of the Executive Board, appointed Committee Chairpersons, and all past presidents, with five members constituting a quorum.

SECTION 3. A state of emergency may be declared if necessary to transact business when a quorum is not present for meetings of the Executive Board, Board of Directors or general membership.

ARTICLE VII. PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Newly Revised, shall be the guide when conducting business.

ARTICLE VIII. AMENDMENTS

This Constitution may be amended by a two-thirds vote of members present at any general membership meeting provided members have received at least two weeks written notice of the proposed amendments.

BY-LAWS

Revised: October 1993; July 2007; August 2009; August 2014; July 2016; May 2021

ARTICLE I. DUES

SECTION 1. Dues shall be paid directly to Music Teachers National Association’s headquarters and are payable by July 1 of each year.

SECTION 2. The fiscal year shall be from July 1 to June 30. SECTION 3. Non-payment of dues shall constitute termination of membership.

ARTICLE II. OFFICERS

SECTION 1. The President shall preside at all meetings of the general membership, the Executive Board, and the Board of Directors. The President shall appoint all special and standing committees and shall serve as ex-officio member of all committees. The President shall have the power to call special meetings of the Executive Board, Board of Directors, or general membership and shall perform all other duties implied by the presidential office. An Auditor appointed by the President shall audit the Treasurer’s books and accounts at the conclusion of each fiscal year. (The Board may determine if/when an outside auditor is needed.)

SECTION 2. The Vice-President shall, in the absence of the President, preside at all meetings. Should the President be unable to fulfill the term of office, theVice-President shall assume the full duties of the President. The Vice-President shall serve as program chairperson and shall be responsible for the programs.

SECTION 3. The Secretary shall keep the minutes of the meetings of the general membership, the Executive Board, and the Board of Directors, and shall read the minutes at respective meetings. The Secretary shall be responsible for all correspondence concerning ‘thank you’ cards to program presenters and appropriate cards for special events.

SECTION 4. The Treasurer shall record all dues received from National Headquarters, keeping an up-to-date record of all members paid. The Treasurer shall

receive, hold, and disburse all funds under executive order. The Treasurer shall report at each regular membership meeting and at such times as requested by the President, the Executive Board, or the Board of Directors. The Treasurer shall see that the signatures of the President and the Treasurer are on record at the association’s bank. See Article II Section 1 regarding auditing of the Treasurer’s records.

SECTION 5. The Webmaster shall manage the association’s website, www.MTACA.org. The Webmaster’s duties shall include (but not be limited to) uploading and editing information regarding members, events, meetings and scholarships, as well as forms, pictures, newsletters, etc.

SECTION 6. The office of Parliamentarian shall be filled by the Immediate Past President, who shall pass upon all matters of procedures that may be referred to this office. The Parliamentarian shall serve as chairperson of the nominating committee, and shall keep all records and publicity that are not kept at the website pertaining to the association and organizational work.

ARTICLE III. ELECTIONS

SECTION 1. A Nominating Committee shall be appointed bi-annually by the President with the Parliamentarian serving as chairman. The Nominating Committee shall nominate candidates for the offices. The chairperson shall report to the general membership at the April regular meeting.

SECTION 2. Officers shall be elected bi-annually by a two-thirds vote of the regular membership present at the regular April membership meeting.

SECTION 3. The elected officers shall be installed in May and shall take office on June 1.

SECTION 4. Any vacancy in office shall be filled by the President and ratified by the Board of Directors.

ARTICLE IV. PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Newly Revised, shall be the guide when conducting business.

ARTICLE V. AMENDMENTS

The By-Laws may be amended by a two-thirds vote of the members present at any general membership meeting provided that the members have received two weeks written notice of proposed amendments.

STANDING RULES

Revised July 2013; July 2016; July 2020

STANDING RULE 1. EXPENSE MONEY

* Board members shall be reimbursed for expenses incurred with regard to MTACA business, and should present a receipt to the treasurer.

* General members shall be reimbursed for expenses of MTACA business upon approval of the Board and upon receipt of incurred expenses.

* Member-judges for scholarships will be voluntary.

STANDING RULE 2. PROGRAM PRESENTERS

* MTACA may invite two special guest artists yearly who are not members. Payment for each presentation shall be decided by the Board of Directors.

* Honorariums of $100 will be presented to non-members who are guest speakers at monthly meetings or workers in events such as the Safari.

* MTACA shall utilize its members to the fullest extent as program presenters. Members are encouraged to give of their talents in all of the organization’s events.

* An annual budget of $1,000 should be allowed for paying all non-member presenters, including special guests.

STANDING RULE 3. CHANGES

Any exceptions to the above rules shall be referred to the executive board, board of directors, or general membership and may be amended by a majority vote of members present

Music Teachers Association of Central Arkansas