Here’s the same policy with **all comment-related sections removed** (comments form, Gravatar-for-comments, comment cookies, comment retention, and comment rights wording).
Who we are
Music Teachers Association of Central Arkansas (MTACA) is a professional organization of musicians dedicated to promoting and advancing excellence in music education.
The purpose of MTACA is to support and actively encourage the study of music in the area. We continually increase our knowledge in music, upgrade our professional standards, and promote excellence in music through the latest teaching techniques.
We are affiliated with the Arkansas State Music Teachers Association (ASMTA) and the Music Teachers National Association (MTNA).
Our website address is: https://mtaca.org.
This Privacy Policy explains what information we collect on this website, how we use it, and the choices available to you under applicable United States law (including relevant state consumer privacy laws such as the California Consumer Privacy Act / CPRA, where they apply).
Information we collect
Depending on how you use the site, we may collect:
- Contact and membership inquiries: name, email address, phone number, and the message you submit through website contact forms, plus any other fields shown on the form.
- Account information: if you register or log in (for example, as a site editor), the information in your WordPress user profile.
- Technical and security data: IP address, browser type, device/browser information, pages visited, referring URLs, and timestamps, typically collected through hosting logs, security tools, and analytics.
- Public directory and event content: information that MTACA volunteers or administrators publish on the site (described below).
Contact forms
When you submit a contact form on this website, we collect the information you enter so we can respond to your inquiry and administer MTACA programs. Form submissions are stored in our website systems and/or emailed to MTACA officers or designated volunteers who need them to reply.
We use this information only for the purpose of your request (and related association administration), unless you later ask us to use it for another purpose, such as membership follow-up. We do not sell contact-form information.
MTACA website features and plugins
MTACA Calendar. Our events calendar displays public event details such as title, date, time, location, optional notes, photos, and links. If you use “Add to calendar,” your device downloads an ICS calendar file containing that public event information. Location links may open Google Maps in a new window; Google’s own privacy policy then applies to that service. Calendar browsing may use temporary URL parameters (for example month or view) and may request calendar data from our website server; those requests can appear in ordinary server logs.
Find My Teacher. This is a voluntary public directory of participating teachers. Listings may include name, teaching subjects, region/ZIP, website, notes, and contact details provided for publication. Phone numbers and email addresses are not printed in the page source by default; a visitor must click to reveal them. To reduce automated scraping, reveal requests are rate-limited and may temporarily associate a request with an IP address. Teachers who no longer wish to appear should contact MTACA to request removal or updates.
Festivals & Competitions lists and Sponsors / Supporters. These sections publish organizational information such as names, descriptions, websites, logos, addresses, and contact details provided for public display. This is business/association information intended for members and the public.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Analytics and security tools (described below) may also set or read cookies or similar technologies.
Embedded content from other websites
Pages on this site may include embedded content (e.g. videos, images, articles, maps, or social embeds). Embedded content from other websites behaves in the same way as if you visited the other website.
Those websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including if you have an account and are logged in to that website.
Who we share your data with
We share information only as needed to operate the website and MTACA programs, including:
- Service providers: website hosting, email delivery, security, and analytics providers that process data on our behalf.
- MTACA officers and authorized volunteers: who need the information to respond to inquiries or maintain the site.
- Legal or safety requirements: if required by law, legal process, or to protect the rights, safety, or security of MTACA, our members, or others.
Google Analytics. We use Google Analytics to understand how visitors use the site (for example, pages viewed and approximate traffic). Google may process usage data according to its own policies. You can learn more and manage Google’s advertising/analytics settings through Google’s tools. Where available on this site, you may also opt out below:
[ga_optout]
Wordfence security. If you visit our site, your IP address may be checked by Wordfence against abuse lists or activity on this site. If your IP address is blocked, contact us using the privacy contact below to discuss unblocking.
We do not sell personal information as that term is commonly understood under U.S. state privacy laws, and we do not share personal information for cross-context behavioral advertising.
How long we retain your data
Contact-form submissions are retained as long as reasonably needed to respond to your request and for ordinary association recordkeeping, then deleted or archived according to our internal practices, unless a longer period is required for legal, security, or administrative reasons.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Security logs and rate-limit records (for example, Find My Teacher reveal limits or Wordfence blocks) are retained only as long as needed for security and abuse prevention.
What rights you have over your data
If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Depending on where you live, U.S. state privacy laws may give you additional rights, such as the right to know what personal information we collect, request deletion or correction, and opt out of certain sharing. To exercise these rights, contact us using the details below. We may need to verify your request before responding.
Where we send your data
Website traffic may be checked through Wordfence and related security services. See above.
Our website and related services may be hosted or processed on servers in the United States. If you access the site from outside the United States, you understand that your information may be processed in the U.S.
Children’s privacy
This website is intended for adults, music teachers, and parents/guardians seeking information about music education. We do not knowingly collect personal information online from children under 13. If you believe a child has provided personal information through this site, please contact us and we will take appropriate steps to delete it.
Security
We use reasonable administrative and technical measures appropriate to a volunteer-run association website (including security plugins and access controls) to help protect information. No method of transmission or storage is completely secure.
Changes to this policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date.
How to contact us
For privacy questions, data access or deletion requests, Find My Teacher listing updates, or Wordfence unblock requests, contact:
Music Teachers Association of Central Arkansas
Email: [email protected]
Effective date: August 17, 2026